Required Hiring Documents

To be eligible to work for The School District of Philadelphia, you must complete the below clearances and paperwork prior to your start date. We are able to accept clearances if they are less than one year old from the date a new employee presents them to the Employee Records department.

Please read the following information carefully as it will assist you in expediting the employment process.

Background Clearances Required for Hire

All incoming SDP Employees are responsible for completing the following prior to employment. We are able to accept any clearance or health physical if they are less than one year old from the date a new employee presents them at a hiring session.

  1. Pennsylvania Criminal History Check (cost: $22)
    • Apply for your Criminal Record Check online at PATCH, using a credit or debit card for payment.
    • Your results are emailed to you; print your results and bring them with you to your hiring session.
  2. Child Abuse Clearance (cost: $14):
    • Apply online for your Child Abuse Clearance through the Child Welfare Portal. Results can take up to 21 days to receive. Your results are emailed to you; print your results and bring them with you to your hiring session.
  3. FBI Fingerprint Clearance (cost: $23.85):
    • Pre-Enroll for your FBI Fingerprint Clearance on the IdentoGO website
    • Please select Department of Education as the agency.
    • Click on “Schedule or Manage an Appointment” and enter code 1KG6XN.
    • After pre-enrolling, schedule an appointment to be fingerprinted at an IdentoGO site. The School District is a fingerprint site and is available from 11am-4pm Monday-Friday.
    • Bring necessary identification and a form of payment to your fingerprint appointment. IdentoGO locations accept credit/debit cards or money orders made out to MorphTrust for $23.85. Please review this FAQ document for more information regarding fingerprinting.
    • The School District can view your results 48 hours after you are fingerprinted; bring your UEID to your hiring session so we can look up your results.
  4. Medical Form & TB Test (cost varies)
    • Download the health form here and take to your doctor or a health clinic to get your physical and TB test completed by a physician. The School District only accepts this form, and it must be completed by a physician.
    • Your physical and TB test must be less than one year old, and your TB test can be no more than three months older than your physical.
  5. Sexual Misconduct/Abuse Disclosure Release
    • Print the form and complete section 1 of the form for your current employer (or your most recent employer if you are not currently working), and one additional form for each previous employer where you worked directly with children. You may have several forms to submit.
    • Submit the forms at your processing session. The District has to send out the forms to your current/former employer(s), and it is your responsibility to ensure that your current/former employer(s) reply within 20 business days.

Paperwork Required for Hire

All incoming new hires are responsible for presenting the following paperwork/forms at their processing appointment:

  1. Copy of Resume
  2. Original, Signed Offer Letter
  3. Employment Eligibility Verification I-9
    • You must bring in correct identification verification documents from page 3 of the document
    • Most candidates bring either passport OR state-issued photo ID AND either Social Security Card OR Birth Certificate
  4. Application General Information Form
  5. Employee Information Sheet
  6. Direct Deposit Form
    • Print and complete the attached form.
    • Bring a voided check or direct deposit form from your bank.
  7. W-4 Form
  8. Workers Compensation Notification
  9. School District of Philadelphia Code of Ethics
  10. Employee Acknowledgement Form

Optional documents: 

  1. Dependent Eligibility Documents (for benefits): Please review our benefits site for further information about documents you need to present for dependents you seek to have covered by the District health care plan (marriage certificate, birth certificate, Social Security Card, transcripts if dependents are in college)
  2. If you have military service experience, please bring your DD-214 form to your meeting.

Required New Hire Paperwork for Instructional Staff Only

Instructional staff members also need to produce the following:

  1. Transcripts: You must submit official sealed transcripts documenting your degree(s) for verification purposes.
  2. Professional Certificate: Instructional staff must have their original professional certificate.

All extra-curricular Coaches must acquire the following (please speak to your Athletic Director for additional information):

  1. Proof of Sports Safety Certification
  2. Proof of CPR and First Aid Certification