The Pennsylvania Department of Education issues all certificates to teach in Pennsylvania. All information provided on these pages is subject to change, and all users should consult the Pennsylvania Department of Education regularly for updates.

Who needs to be certified?

Classroom teachers, administrative and supervisory personnel, school librarians,  and other school professionals (including guidance counselors, school nurses, school psychologists, and school social workers) are required to hold a Pennsylvania certificate.

Applying for Certification and Creating a New Credential

The Pennsylvania Department of Education (PDE) requires all applications for credentials be completed and submitted through the new Teacher Information Management System (TIMS).

TIMS Instructions for Creating a New Credential

Note: You will need to submit the transcripts and any other requested documentation to the Pennsylvania Department of Education with a  coversheet that you can print out after you have submitted and paid for your application. The system will prompt you to pay by credit card or money order.

Certified in Another State?

Out-of-state certified applicants must obtain Pennsylvania certification to qualify for employment.  If you have an out-of state certification/license, please apply for a PA Certificate through the Pennsylvania Department of Education.  You may contact them at (717) 787-3356 to speak with an evaluator.   It may take up to two months to receive a formal reply.

Not Certified? Requesting an emergency permit?

If you have spoken with a recruiter about the district requesting an emergency permit to begin teaching, counseling, nursing, or otherwise,  you should review the Emergency Certification for Teachers Overview or Emergency Certification for School Nurses Overview for specific instructions regarding what you must do to enroll in a certification program.

Please then follow these  Instructions for Emergency Permit Application to apply for your emergency permit. During your onboarding, you will work with our Certification Team to complete the remainder of the emergency permit application process. You will need to obtain a $100 money order made out to the Commonwealth of PA and an official, sealed copy of your conferred bachelor’s degree transcripts.

Please note that you will not be eligible to teach with an emergency permit in the same position for more than one year without pursuing appropriate education and/or testing. If you are not currently otherwise certified in a teaching content area, the district strongly encourages you to pursue appropriate certification to remain a District employee in the years ahead.

If you are a newly hired teacher, school counselor, or nurse and are being hired under an emergency permit, you can be reimbursed for the cost of your emergency permit for your first school year only. Please follow the Emergency Permit Reimbursement Process

For Vocational Teachers:

Vocational teachers must also register to take the Occupational Competency Assessment (OCA) through Temple University.

For information regarding the Vocational Program at Temple University, prospective CTE teachers can visit the Temple University Center for Professional Development in Career and Technical Education website: www.temple.edu/cte. For certification information, contact Nancy Johnston at nancy.johnston@temple.edu.

What is the process for receiving and processing loan forgiveness and work verification forms?

Forms can be sent several ways.

Electronic DocuSign Form

Send to Judith Crum at judithadams@philasd.org.  We are not able to access Electronic DocuSign forms sent to compliance@philasd.org.

Hours per week:

Full-time School-Based Staff: 33 hours per week
Full-time Admin Office Staff: 35 hours per week

Important Notes:

If you have a break in service, please do not use the DocuSign form.  A break in service requires two (2) forms.  Please use the paper form.

Please be mindful that if something is entered in the form that does not match your record, we will have to reject the form for correction as we do not have the ability to change all fields.

Paper Forms

Emailed (Paper forms) to compliance@philasd.org

Mailed to: The School District of Philadelphia
Educational Center
Certification Office
440 North Broad Street, Suite 222
Philadelphia, PA 19130

Hand delivered to the Certification Office, Suite 222 (2nd floor, Portal D, HR Service Window) between 8:30am and 4:30pm Monday through Friday.

Processing can take up to 10 business days and once complete, the form will be sent back to you electronically using the email address you have provided. 

The Level II booklet is for applicants converting Level I to Level II.

Note:  Forms may be used for reference purposes only.  All applications for certification must be submitted online through the Teacher Information Management System (TIMS).

The fee for Level II applications is $200.

TIMS Electronic Application Instructions

For Teachers, Counselors, Librarians, School Nurses and School Psychologists

Teachers, counselors, librarians, school nurses and school psychologists who have worked after the issuance of a Level I certificate for a minimum of three (3) to a maximum of six (6) years in a public school, have completed 24 post baccalaureate credits,  and New Teacher Induction,  must convert their certificate to Level II status.

*Important Instructions:

Upon receipt you must submit a copy of your new certificate either in person, by mail or fax so that we can update your personnel file.
Time served on an emergency permit leading towards certification does not count towards Level II.
This procedure cannot be used for applying for Act 48 credits.  YOU MUST OBTAIN A SEPARATE TRANSCRIPT AND COMPLETE THE REQUIRED PDE FORM.
For Assistant Principals, Principals and Supervisors

Assistant principals, principals and supervisors who have worked for five (5) years in a public school, including acting time, after the issuance of an Administrative I certificate must convert their certificate to Level II status.

*Important instructions:

Upon receipt you must submit a copy of your new certificate either in person, by mail or fax so that we can update your personnel file.
Time served on an emergency permit leading towards certification does not count towards Level II.

New teacher, counselor, nurse, or clinical staff (occupational therapists, physical therapists, psychologists), you are eligible to have your initial salary offer to the District adjusted to a higher step on the salary scale to recognize your education. CLICK HERE to be directed to the New Hire Salary Review based on Prior Experience advance degree section.

Current School District of Philadelphia Employees

The Office of Certification accepts official, sealed transcripts showing conferred or awarded degrees, along with the documentation requested below for salary upgrades, in the following ways:

1. Mailed to The School District of Philadelphia
   Educational Center
   Certification Office
   440 North Broad Street, Suite 222
   Philadelphia, PA 19130
2. Hand delivered to the Certification Office, Suite 222 (2nd floor, Portal D, HR Service Window) between 8:30am and 4:30pm Monday through Friday.
3. Official sealed E-transcripts should be sent from University to salaryupgrades@philasd.org.

E-Transcripts New Hire: Candidates and/or New Hires sending electronic transcripts should have the University send E-transcripts directly to Melissa Alexander for review at Salary@philasd.org.

The following notes pertain to all salary upgrades:

• All salary Upgrade applications must include a Salary Upgrade Form. Please gather all transcripts and salary upgrade form for complete submission. If you have submitted Documentation within One Calendar year please be sure to select the “Open File” section of the Salary Upgrade form
• Credits must be from a 4-year accredited college or university; credits from junior college and/or community college are not accepted at this time.
• College/University credits with a grade of “C” or better
  • Vocational: The only exception to this is for vocational teachers, where credits from community colleges are acceptable.
• Some colleges/universities use quarter hours.  The School District of Philadelphia considers quarter hour credits to be 2/3 of a semester hour and will use the following calculation to convert those credits to semester hours:  total number of quarter hours multiplied by 2 and divided by 3 = number of semester hours.
  • A few of the universities that use a quarter hour system are Antioch, California State – East Bay, and Drexel.
• Degrees from other countries must be evaluated by a National Association of Credentials Evaluation Services member; WES is one that is frequently used but any member can be used by the applicant. A list of members can be found at http://www.naces.org/.
• We do not accept courses in real estate, law, medicine or religion because they cannot be used in the classroom.  We will, however, accept medical courses for nurses and “school” law courses.
• School Nurses, Occupational/Physical Therapist and Psychologist cannot attain Senior Career Teacher salary status

Master’s Equivalency Salary Upgrade

• Master’s Equivalency requires 36 graduate credits from an accredited college/university with a grade of “C” or better.  A minimum of 18 credits in any certified content area and a maximum of 18 PA approved in-service credits.  In-service is considered “professional development” before year 2000.
• Applicants should obtain a Letter of Equivalency from the state, Applicant must complete a Salary Upgrade Request Form and attach a copy of the Letter of Equivalency.
• NOTE: Masters Equivalency is approved by the PA Department of Education. The requirements and process can be found at The Pennsylvania Department of Education’s website- CLICK HERE“

Master’s Degree Salary Upgrade

• Applicant must complete a Salary Upgrade Request Form and submit official Master’s transcript, sealed in official college envelope, which shows conferred Master’s Degree with date awarded.

Master’s Plus 30 Salary Upgrade

• Applicant must submit a Salary Upgrade Request Form
• Submit Master’s transcript, sealed in official college and/or University envelope, which shows conferred Master’s Degree with date awarded, along with the other official, sealed transcripts which make up the additional credits.
• Master’s Plus 30 requires 60 credits beyond the Bachelor’s Degree. Post baccalaureate credits may be included with Master’s+30 application.
• Some colleges/universities use quarter hours.  The School District of Philadelphia considers quarter hour credits to be 2/3 of a semester hour and will use the following calculation to convert those credits to semester hours:  total number of quarter hours multiplied by 2 and divided by 3 = number of semester hours.  A few of the universities that use a quarter hour system are Antioch, California State – East Bay, and Drexel.

Doctorate’s Salary Upgrade 

• Applicant must complete a Salary Upgrade Request Form and submit official sealed conferred Doctorate’s degree transcript.  Please Note: Must reflect any degree from a graduate degree granting institution, awarded or conferred on or after January 1, 2012 will be accepted for salary upgrade.

Senior Career Teacher (SCT) Salary Upgrade 

• Applicant must complete an SCT Salary Upgrade Form and submit official sealed conferred and/or awarded Master’s transcript, sealed in official college envelope, along with the other official, sealed transcripts which make up the additional credits.
• SCT requires 90 credits beyond Conferred Bachelor’s degree and a Conferred Master’s Degree OR a conferred Doctorate’s Degree.
• SCT requires 2 professional certifications or 1 K-12 certification area; applicants are required to submit a copy of professional certifications.
• SCT requires that applicants complete 10 years of teaching experience as a teacher in The School District of Philadelphia.  We do not count long-term sub work, Per-Diem, or interrupted Worktime (such as lay-offs or leaves)
• School Nurses, Occupational/Physical Therapist and Psychologist cannot attain Senior Career Teacher salary status.

Vocational Education Teacher Salary Upgrade- Additional Information

Master’s Degree Level:

• Six (6) years of trade experience and possession of a Bachelor’s Degree, OR achievement of a Vocational I certificate issued by PDE.

Master’s Plus 30:

•  Possession of a Vocational II certificate issued by PDE.

Senior Career Teacher:

• Possession of a Vocational II certificate issued by PDE
• Ten (10) years of satisfactory teaching in the School District of Philadelphia
• Forty-five (45) approved college credits.

Salary adjustments for all of the above will be effective on the first day of the pay period in which the last credential is received by the Certification Office. Educators are encouraged to retain a personal complete set of official transcripts on hand.  The compliance department does not maintain an ongoing file of coursework for each employee.

If you are a newly hired teacher, counselor or clinical staff (nurse, occupational therapist, physical therapist, speech language pathologist), you are eligible to have your initial salary offer to the District adjusted to a higher step on the salary scale to recognize your prior experience.

Important things to note:

• The salary quoted in your offer letter is based on the information you provided to the recruitment team and is subject to change.  In order for you to receive the salary quoted, your educational institution(s) and previous employer(s) must verify your credentials and experience.
• It is candidates’ responsibility to ensure that your education and prior experience are verified in order to receive this salary.
• Once your past employers have return the forms to the School District of Philadelphia, you will receive a completed verification notice via email.  Please allow two weeks for processing your salary adjustment. You can be paid retroactively for 60 days past your start date for any salary adjustments made during this time frame.

For further information on this process, visit the Salary Info page of our website. If you have any questions about the education or prior experience verification process, please email salary@philasd.org.

Salary adjustments for all of the above will be effective* on the first day of the pay period in which the last credential is received by the Certification Office.

How can I request the District to submit Act 48 hours for external professional development activities when the external organization is not able to submit? 

Please complete the Act 48 Google Form  to request that Act 48 hours are submitted to the Pennsylvania Department of Education for external professional development activities.  Please note you must use your School District of Philadelphia email to log onto the Google Form.

I have questions about my Act 48 credits, who can I contact within the School District of Philadelphia and/or PA Department of Education about them?

First, please review our Act 48 Frequently Asked Questions page.  If your question is not answered in the FAQ, please contact the Office of Compliance at (215) 400-4670 or the PA Department of Education at (717) 783-6646, or email Act48@philasd.org.

How can I receive a copy of my Teacher Induction?

Please email Act48@philasd.org to request a copy.

How can I check my Act 48 credits online?

You can view your credits through the on-line Act 48 Professional Education Management System on The Pennsylvania Department of Education website.  Additionally, for more information regarding Act 48 and the steps for on-line registration, you may refer to our Teaching & Learning page.

What is Certification? 

Certification is a process to verify the qualifications and proper training of each professional educator to execute his/her professional responsibilities.  The requirements for certification are:  completion of an approved education preparation program at the bachelor’s or graduate level and meet all testing (Praxis exam) requirements established by the PA Department of Education.  Learn more about Education Programs available with the PA Teacher Intern Certification.

What are the certification application processing fees?

View our certification application fees.

What are the testing requirements? What are the Praxis exams?

Individuals applying for an initial certificate (Instructional I or Education Specialist I) are required to take the Praxis I Pre-Professional skills tests in reading, writing and mathematics.  Candidates for all instructional areas must take the Praxis II in addition to the designated subject test(s).  All individuals seeking dual certification will be required to be examined in both areas of specialization.  In Pennsylvania, Praxis test scores are valid for 5 calendar years from the original test date.  For more information regarding test dates, locations and registration procedures, please contact Education Testing Services (ETS) at (800) 772-9476. View this link for Pennsylvania testing requirements.

Am I required to complete an Induction Program?

Yes, if your initial Instructional I certificate was issued on or after June 1, 1987; you must present evidence of having successfully completed a Pennsylvania Department Education approved induction program in order to qualify for an Instructional II or Vocational Instructional II certificate.  The School District of Philadelphia offers a flexible and comprehensive Induction Program.  For more information please contact the Office of Teaching and Learning at teacherinduction@philasd.org or 215.400.4280

How can I check an institution’s accreditation?

You can click the link to view the Postsecondary Education Institutions and Programs accredited by Accrediting Agencies and State Approval Agencies recognized by the U.S. Secretary of Education.

How do I keep my certification active?

Beginning July 1, 2000, Act 48 of 1999 requires educators holding a PA professional certification to  complete continuing education requirements every five years in order to maintain their certifications as active. For more information please visit the Act 48 FAQ’s from the PDE website.

Who do I contact regarding my Level II application verification?

Verification of Employment and Years of Service: Please call Personnel Records at (215) 400-4780

Verification of Time Taught on Level I:  Verification is done electronically via the TIMS system. Once you submit and pay for your application, it will come to us for verification. Please be sure to affiliate with “Philadelphia City SD” on your application.